Email Automation

Automated email notifications for your league

Templates

0 active

Scheduled

Pending delivery

Sent

This month

Automated

Auto triggers

These are the system's built-in automatic emails. Edit them to customise the content — your changes are saved as templates and will override the built-in defaults automatically.

🏆 Team Registration Received

Sent to the team captain immediately when their team registration is submitted.

Default

Subject

Team Registration Received – {{league_name}}

Body preview

Dear {{captain_name}},

Thank you for registering {{team_name}} with {{league_name}}.

Your application has been received and is now under review. We'll be in touch shortly to confirm your place in the league.

{{registration_fee}}

Questions? Contact us at {{contact_email}}

Good luck this season!
{{league_name}} Team

---
Keep up to date with all the action: {{league_url}}

✅ Team Registration Approved

Sent to the team captain when their registration is approved by an admin.

Default

Subject

✅ Team Registration Approved – {{team_name}}

Body preview

Dear {{captain_name}},

Great news! Your team registration for {{team_name}} has been approved!

Your team and all players have been registered in the league system. You can now view your team profile and upcoming fixtures on the league website.

{{admin_notes}}

Welcome to the league!

Best regards,
{{league_name}} Team

---
Keep up to date with all the action: {{league_url}}

🎾 Tournament Registration Confirmed

Sent to the player when they register for a tournament.

Default

Subject

Tournament Registration Confirmed – {{tournament_name}}

Body preview

Dear {{player_name}},

Thank you for registering! Here are your registration details:

Tournament: {{tournament_name}}
Category: {{category_name}}
Partner: {{partner_name}}
Date: {{start_date}}
Venue: {{venue}}

{{entry_fee}}

If you have any questions, please contact the organiser at {{contact_email}}.

Good luck!
{{tournament_name}} Team

---
Keep up to date with all the action: {{league_name}} {{league_url}}

✅ Tournament Entry Accepted

Sent to the participant when an admin confirms/accepts their tournament entry.

Default

Subject

✅ Entry Confirmed — {{tournament_name}}

Body preview

Hi {{player_name}},

Great news — your entry for {{tournament_name}} has been accepted!

Category: {{category_name}}
Partner: {{partner_name}}

We'll be in touch with further details closer to the event. If you have any questions, please contact the organiser.

Best regards,
{{tournament_name}} — Tournament Team

---
Keep up to date with all the action: {{league_name}} {{league_url}}

✅ Result Approved

Sent to the captain when their match result is approved by an admin.

Default

Subject

✅ Match Result Approved - {{home_team}} vs {{away_team}}

Body preview

Hi {{captain_name}},

Great news! Your match result has been approved by the league administrator.

Match: {{home_team}} vs {{away_team}}
Final Score: {{score}}
Division: (populated automatically)

{{admin_notes}}

The result is now official and your team's statistics have been updated.

Thank you for submitting your results promptly!

Best regards,
{{league_name}} Team

---
Keep up to date with all the action: {{league_name}} {{league_url}}

⚠️ Result Rejected

Sent to the captain when their match result is rejected and needs correction.

Default

Subject

⚠️ Match Result Needs Correction - {{home_team}} vs {{away_team}}

Body preview

Hi {{captain_name}},

Your submitted match result requires correction before it can be approved.

Match: {{home_team}} vs {{away_team}}

Reason: {{rejection_reason}}

{{admin_notes}}

Please log back into the captain portal, review the match card carefully, and resubmit the correct result. The fixture has been reset so you can edit and resubmit.

If you have any questions, please contact the league administrator.

Best regards,
{{league_name}} Team

---
Keep up to date with all the action: {{league_name}} {{league_url}}

🏓 Match Day Reminder

Sent to both captains 24 hours before a scheduled match.

Default

Subject

🏓 Match Reminder: {{home_team}} vs {{away_team}} - Tomorrow!

Body preview

Hi {{captain_name}},

This is a friendly reminder about your upcoming match:

Match: {{home_team}} vs {{away_team}}
Date: {{match_date}}
Time: {{match_time}}
Venue: {{venue}}

Please ensure your team is ready and arrives on time.

After the match, don't forget to submit your result within 48 hours!

Good luck!

Best regards,
{{league_name}} Team

---
Keep up to date with all the action: {{league_name}} {{league_url}}

⏰ Result Submission Reminder

Sent to the home captain when a result hasn't been submitted 48 hours after the match.

Default

Subject

⏰ Please Submit Match Result - {{home_team}} vs {{away_team}}

Body preview

Hi {{captain_name}},

We noticed that the result for your recent match has not been submitted yet.

Match: {{home_team}} vs {{away_team}}
Played on: {{match_date}}
Time remaining to submit: {{hours_remaining}} hours

Please submit your match result as soon as possible to keep the league standings up to date.

Thank you for your cooperation!

Best regards,
{{league_name}} Team

---
Keep up to date with all the action: {{league_name}} {{league_url}}

Automated Email Triggers

✅ Team Registration Received: Auto-sent to captain on team registration submission

✅ Team Registration Approved: Sent to captain when admin approves their team

✅ Tournament Registration Confirmed: Auto-sent when a player registers for a tournament

✅ Tournament Entry Accepted: Sent when an admin confirms a tournament entry

✅ Match Reminders: Automatically sent 24-48 hours before matches

✅ Result Reminders: Sent to captains 48 hours after match if no result submitted

✅ Approval Notifications: Instant notification when admin approves/rejects result